What is Check Fraud?
Check fraud is the criminal act which involves the unlawful use of checks to illegally acquire or borrow funds that do not exist within the account balance or account-holder’s legal ownership.
How is Check Fraud Performed?
Check fraud is one of the biggest challenges facing businesses today. Even with the increase of electronic payments, check fraud is on the rise due to the latest computers and printers that make it easy to duplicate checks that appear acceptable to businesses. Add that to the growing trend of banks accepting deposits through smart phones submitting images of checks, and the potential for fraud is increased. Criminals can also print fake bank checks with a company’s name, account, and routing information. Therefore, if you’ve ever paid someone with a Company check then you may be at risk for check fraud.
How can Sage 100 Help Prevent Check Fraud?
Typically during reconciliation a business will uncover any theft. That’s why it is essential to have a powerful bank reconciliation process. The Sage 100 Bank Reconciliation module uses Positive Pay which is a listing of all the check numbers you’ve written, the payees and the amount. This data is loaded to the bank’s systems so when someone tries to cash one of your checks the bank knows whether the check is valid or not. In order to reduce check fraud, banks have started requiring businesses to utilize Positive Pay files. The Sage 100 Bank Reconciliation module provides Positive Pay files, which allows you to choose from a set of common bank format templates, or create your own layout. It is always best to ask your bank for the format of the Positive Pay file. Sage 100 exports this data to a text file which you then upload to your bank for their use in seeking out possible fraud on your checking account.